Quadrant 3: Not Critical (bottom left)Įverything that you could delegate, or if you feel are burdens rather than value-adding, should go here. So if you are working on a 10,000 feet project, the top right quadrant could represent tasks that are more than 3 months out. With Priority Matrix the app, you can create your project definition in a such a way that the timeline is inherited from the project definition. The criteria for consideration of what’s “far out” varies depending on your overall project scope. The important things you have to work on, but the due date is farther out. Quadrant 2: Critical, but not Due Soon (top right) The criteria in putting it here should be the value-adding tasks that drive your business and/or your life. Each day, each hour, each minute of your work should be focused on tackling issues within this quadrant. The most important things that you have to work on, especially if it’s due soon. Here’s a recap of the kind of tasks you put in each quadrant: Quadrant 1: Critical and Due Soon (top left) The 4 Quadrant Method in Detail: What are the four quadrants? In traditional linear lists, you will overburden yourself, but if you write everything down in a 4 quadrant approach, you never have to worry because your attention is, and should always be, focused on the upper left. You should never be hesitant to write down to your to dos. At the same time, the bottom right quadrant is the perfect place for you to store anything and everything that you’ve thought of. If a task has been on the bottom right for a long time, then it becomes a candidate for deletion. If you find yourself asking over and over whether you really need to do a task, it’s unlikely you should, and consider storing it on the bottom right. If you don’t have an EA, then think hard before you ever do any of those tasks. In fact, if you have an executive assistant, these are the tasks that may make perfect sense to delegate. The idea is that you never should do anything on the bottom left. When you are done with those things, or if you are stuck with any item on the upper left, then you move to the upper right. When you start your day, you immediately know what you have to work on: the upper left.
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